APNA Listerv Guidelines

Approved by the APNA Board on September 13, 2022

By joining and using the APNA Listserv, you agree that you have read and will follow the Guidelines below.

This listserv includes APNA members, other current and previous residents, and other interested parties of the Armory Park neighborhood including business entities, non-resident homeowners, non-profits, etc. The use of the word member in this policy means a listserv member unless otherwise indicated.

Armory Park Neighborhood Association Listserv Usage Policies

The purposes of the Armory Park Neighborhood Association listserv are threefold: a) provide a means for the board and officers to communicate with APNA members regarding board-related business, b) to allow residents of Armory Park to be heard by their APNA Board members and neighbors on matters of concern affecting the neighborhood, which may or may not result in formal action from the board; and c) to share information regarding life in the community. Within that context, we invite postings to the listserv from multiple perspectives within the guidelines. The listserv is an ideal medium to encourage the exchange of ideas and support a platform for community conversation, share and solicit advice within the neighborhood, and provide valuable information and resources to the Armory Park community.

Please adhere to the following policy guidance when posting to the listserv:

1 General Guidelines:

1.1 APNA accepts no responsibility for the opinions and information posted on this site by listserv members, except insofar as posts are by APNA officers and board members acting in their official capacity.

1.2 To subscribe to the APNA Listserv, send an email to listserv-moderator@armoryparktucson.org requesting to join, along with your full name, street address and phone number. The email address to post to the listserv is armory-park@googlegroups.com. By joining the APNA Listserv, members are expected to acquaint themselves with, and adhere to, these important policy guidelines.

2 Civility (being polite to others):

2.1 Hate speech or posts, or language that is defamatory, abusive, obscene, threatening, or discriminatory is strictly prohibited.

2.2 All posting language must be respectful to others. Be polite and supportive. The discussions on the community listserv are not meant to create contention, and members should be cautious as messages and posts can be easily misinterpreted.

2.3 Personal disagreements should be constructive and courteous, and responses to the entire listserv should be minimal and not antagonistic. Derogatory comments about members and personal attacks are prohibited. Refrain from personal criticisms and stick to actual topics of discussion.

3 Courtesy (making life easier for other listserv members; in some cases this may mean a little extra work for the sender):

3.1 Avoid repetitive (the same or similar) emails on a given subject.

3.2 State concisely and clearly the specific topic of the comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject. When replying to a previous message, change the subject line if you are switching topics.

3.3 Keep posts short. When replying to a post, include only relevant portions of the original message in your reply and delete the rest. If sharing an article, please provide context or a brief excerpt, then provide the URL where those interested may view the rest.

3.4 On replies to the whole listserv, eliminate all automatically generated footers from the quoted previous post and trim e-mail system headers and extra signature lines.

3.5 Include your name on all messages.

3.6 Only send a message to the entire list when it contains information that everyone can benefit from. Send messages such as “thanks for the information” or “me, too” to individuals – not to the entire list. If your email system does not provide a Reply To option (as opposed to Reply To List or Reply All), you can do this by using your e-mail application’s forwarding option and typing in or cutting and pasting in the email address of the individual to whom you want to respond.

3.7 Do not send administrative messages, such as “remove me from the list,” through the Listserv. Please contact the listserv manager at listserv-moderator@armoryparktucson.org regarding these types of messages.

3.8 If including attachments in your post, describe these in the body of your post so others can decide whether to open them.

4 Event Posting:

4.1 Non-APNA events, such as art exhibits, educational events, political forums, yard/garage sales, moving sales, events held by religious institutions, etc., may be announced with 1 or 2 reminders within the same month. Please limit advertising of yard/garage sales on the listserv to no more than 4 events per calendar year.

4.2 Advertising of commercial products and services may be done on a very limited basis – no more than once a month. Please respond directly to the poster, not to the group, if you are interested in the product or service being offered.

5 Political Posts:

5.1 Political postings on the listserv, meaning those related to public policy, should remain limited to those issues directly affecting the Armory Park Neighborhood and its immediate surroundings, the Neighborhood Association, or other local public policy matters directly related to living in the neighborhood. Topics of a broader political scope may be shared, however they should still be relatable to the families and individuals within the APNA community.

5.2 Partisan political posts (relating to candidates, political parties and ballot issues): As a 501(c)(3) organization, APNA does not engage in partisan political activity. However, members of this listserv may post information and opinions about partisan political issues and events.

5.3 Political opinion or information postings and notices of political events (whether partisan or not) should follow these guidelines:

  • Follow the allowable scope for political posts in paragraph 5.1.
  • Please use discretion and don’t bombard the listserv with frequent political opinion postings.
  • Any opinion postings must clearly convey that the content is the writer’s opinion, rather than factual information.
  • Notices of events should follow the guidelines for non-APNA event posting in paragraph 4.1 . If you are posting about multiple events for the same candidate or organization, combine them into a single posting.
  • If you choose to respond to opinion postings, abide by the Civility guidelines in paragraph 2. Comments should be carefully reviewed before submitting to the listserv.

6 Breach of Guidelines:

6.1 APNA Listserv moderators are volunteers. Please be patient in allowing moderators to address problems and take necessary actions. Inappropriate postings or concerns may be brought to the moderator’s attention by emailing listserv-moderator@armoryparktucson.org. In the event a member needs additional assistance, or has concerns or grievances they may be addressed directly to the APNA Board by emailing vp@armoryparktucson.org.

6.2 The APNA Listserv and the APNA Board reserve the right to suspend or remove any member who does not abide by the Listserv policies. Historically, the need for these actions has been extremely rare on the APNA Listserv.

6.3 First violation of listserv policies will result in a written warning by the moderator(s) to the member, except that at the discretion of the moderator(s), hate, violent, or otherwise abusive speech, as identified in the section on Civility, also may result in a temporary suspension of listserv access. The warning, along with any temporary suspension notice to the member, will include the date of the identified violation and a citation of the policy breached.

6.4 Repeated violations of listserv policies by a member (more than 2 warnings):

  • Will be referred by the listserv moderators to the APNA Board with recommendations for action.
  • Board members will discuss the concerns of the moderators and the member along with all identified violations and correspondence, as provided by the moderators, and will identify next steps on a case-by-case basis, including temporary moderation, temporary suspension or removal.
  • Depending on the severity of the violation, moderators may suspend the member  temporarily until a formal review and decision is reached by the Board, but the moderators must immediately notify the Board via email regarding this action, and present the recommendation for resolution to the Board within 14 days of any temporary suspension along with any supportive documentation.
  • A summary of the identified violations and resulting action will be issued to the member from the APNA Board.

7 Privacy Policy:

7.1 APNA Listserv moderators and APNA Board members respect your privacy. Any personal information of members provided to manage the listserv is not released, sold, or rented to any entities or individuals outside of the APNA Listserv and APNA Board, except that names and email addresses are maintained in the google listserv app.

7.2 Information shared to the listserv should be considered accessible and public, and those posting should assume that anyone anywhere can read whatever is written.

7.3 Personal information such as names, addresses, or identifying information should not be shared without explicit permission of the owner.

7.4 To maintain privacy, notice of suspensions and removals are not posted to the listserv, except that the affected person can choose to have the action and justification posted to the listserv.

8 Disclaimers:

8.1 The APNA Listserv moderators and the APNA Board make no representations to the accuracy or validity of information posted by members to the listserv, are not responsible for the information and opinions posted by members, and make no warranties regarding the confidentiality of messages sent to the listserv. Members should assume that information provided and made public by posting in the listserv may be reproduced.

8.2 Attachments are not scanned for viruses by the listserv software.

9 Definitions:

9.1 Moderation: The ability to send messages will be subject to the review and approval of the moderators. Normally, all messages are sent without prior review. If listserv guidelines are violated, a member’s emails may be subject to approval prior to sending.

9.2 Suspension: Listserv posting and receiving is temporarily prohibited or listserv posting is prohibited.

9.3 Removal: The user’s email address will be removed from the listserv. The user will not be able to post or receive messages.

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